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How to successfully embed a new team member

A third of new staff look for a new job within six months of joining a company and, among millennials, the figure is even higher according to research by Deloitte. Embedding a new staff member successfully is a critical factor when it comes to staff retention.

Here are our key tips on effectively integrating new staff into a business.

Continuous onboarding

Many businesses view onboarding as a single event, when in fact it should be a continuous process. Think about how your company comes across to potential employees before they’ve even applied for a job, and have an extended plan for after they’ve arrived. The days are gone when it’s only employees who have to impress employers; the reverse is also true. Perhaps more so. Those who have left a job within the first six months cite lack of clear responsibilities, inadequate training and unfriendly workplace culture as being key reasons for leaving. Yet new employees who go through a structured onboarding programme are 58% more likely to be with the company after three years according to The Wynhurst Group.

Inductions and welcome guidance

Once an employee likes a company enough to sign a contract, it’s time to execute a well-planned induction programme, which should form part of the wider onboarding plan. Remember that the focus of an induction programme is to give employees clear guidance on where they fit in an organisation while reinforcing why it’s a great place to work. Consider giving new employees a single point of contact to welcome them during their first month, ideally, a person they met during the recruitment process. Making people feel like a valued part of a business early on is crucial, as it’s estimated a third of employees know whether they will stay with a company long-term after their first week.

Culture and values

Many businesses have values that guide them, but they’re not always obvious to new employees. Ensure employees get a sense of this early on by practically implementing sessions to demonstrate the positive aspects of the company’s culture. This can be achieved through regular catch-up meetings with managers, as well as frequent away days and team-building exercises. If employees feel part of the company from day one, they’re more likely to want to stay.

Commitment to training

Career development and training are high on the agenda for employees in the modern day. Half of millennials say they’ll leave a company if they’re not given the opportunities to develop fast enough (Deloitte Workplace of the Future Report). Discussing a new employee’s training needs and career aspirations early on will reassure them their development will be taken seriously. As well as putting them on formal training courses, tell new employees about other development opportunities they could take advantage of, such as internal mentoring or shadowing schemes.

Saying ‘Hello’

There’s a fine line between ‘forced fun’ and unmissable company socials, but do it right and employees will be more compelled to stay with an organisation. Having a lot of options for socialising is the key to success, so ensure there’s something for everyone. This goes beyond team drinks in the pub. Gather people together on sports teams for inter-company competitions, have fundraising cake mornings and organise volunteering parties in the local community. As well as providing an opportunity for new and established employees to get to know each other, it shows new employees their company sees them as people.

In summary

From providing structure through onboarding and induction programmes to regular face-to-face interaction and saying a good old-fashioned ‘hello’, embedding new staff members successfully is easy if you have a plan.

In a hybrid world, all this naturally becomes more challenging, but no less necessary. At Teamscapes, we work with businesses to support their induction and onboarding with engaging events that bring the business to life and provide opportunities for new starts to network and explore the value they bring to the company.


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